Getting started
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Thanks for helping!
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- Write your initials (or any nickname you prefer) in the next columns, and the date in the date column. It's easiest for us to track progress if we all use the same date format: xx.x.14
- Whenever you want to show that Adkin started a new line, use "Alt-Enter" (not just "Enter"), so that you can stay in the correct box of the spreadsheet!
- When you've finished a day, please check you haven't missed any pages.
- The spreadsheet saves your work automatically.
- After all available days have been transcribed, we'll make more days available - feel free to let us know if you think you're about to need more!
Transcription tips
In general, type what you see - even if the grammar, spelling or facts are a bit wonky.
If you can't read a word, use square brackets around your best guess with a question mark, eg. [Waiopehu?], or write [illegible].
For spelling errors, write [sic] after it: wooly [sic]; hoggarts [sic]
Whenever you want to start a new line, use "Alt-Enter" (not just "Enter"), so that you can stay in the correct box of the spreadsheet.
For page breaks, on a new line, write
[page break]
and then start the next page's text on another new line.
Note images in square brackets on a new line, like this:
[map/plan/sketch here]
and then resume text on a new line.
Do the same thing for insertions like newspaper clippings between the pages.
Punctuation
- Type what you see - eg. Adkin usually uses + for "and".
- Use a double space after full stops, before a new sentence.
- Symbols such as the pound symbol £ or the degrees symbol ° can be copied and pasted from this sentence.
- Adkin often annotates his references to photographs taken, using numbers in circles. Please enclose these in parentheses, like this: (1).
- It's fine to use a hyphen between two spaces instead of an em-dash, since the spreadsheet doesn't accept em-dashes.
- No need to use a hyphen when Adkin's word spanned two lines; eg. write "weakening", not "weak-ening".
- If Adkin underlined part of a day's entry, write [next paragraph underlined] beforehand, and [underlining finishes] afterwards.
Please don’t transcribe the year at the top of each page, but do transcribe the day's date as Adkin writes it.
When the dates are mixed up: Sometimes you will find that we have filed one of Adkin’s diary entries under a different date than the one he wrote. He does sometimes get mixed up – but possibly we do, too! Feel free to comment in the "Notes" column of the spreadsheet - we’ll check it later on.
Abbreviations
Spell out abbreviations only the first time they are used during a day, like this:
If you can't read a word, use square brackets around your best guess with a question mark, eg. [Waiopehu?], or write [illegible].
For spelling errors, write [sic] after it: wooly [sic]; hoggarts [sic]
Whenever you want to start a new line, use "Alt-Enter" (not just "Enter"), so that you can stay in the correct box of the spreadsheet.
For page breaks, on a new line, write
[page break]
and then start the next page's text on another new line.
Note images in square brackets on a new line, like this:
[map/plan/sketch here]
and then resume text on a new line.
Do the same thing for insertions like newspaper clippings between the pages.
Punctuation
- Type what you see - eg. Adkin usually uses + for "and".
- Use a double space after full stops, before a new sentence.
- Symbols such as the pound symbol £ or the degrees symbol ° can be copied and pasted from this sentence.
- Adkin often annotates his references to photographs taken, using numbers in circles. Please enclose these in parentheses, like this: (1).
- It's fine to use a hyphen between two spaces instead of an em-dash, since the spreadsheet doesn't accept em-dashes.
- No need to use a hyphen when Adkin's word spanned two lines; eg. write "weakening", not "weak-ening".
- If Adkin underlined part of a day's entry, write [next paragraph underlined] beforehand, and [underlining finishes] afterwards.
Please don’t transcribe the year at the top of each page, but do transcribe the day's date as Adkin writes it.
When the dates are mixed up: Sometimes you will find that we have filed one of Adkin’s diary entries under a different date than the one he wrote. He does sometimes get mixed up – but possibly we do, too! Feel free to comment in the "Notes" column of the spreadsheet - we’ll check it later on.
Abbreviations
Spell out abbreviations only the first time they are used during a day, like this:
Wgtn/Wgton
20 ac. p. Sect. S N Blk gall. R. rly SS acc pl chns Bldgs A + P yr d. SCP |
Wgton [Wellington]
20 ac[re] p[addock] sect[ion] S[outh] N[orth] Bl[oc]k gall[on] R[iver] rly [railway] S[unday] S[chool] acc[ount] pl[ate] ch[ai]ns Bldgs [Buildings] [Agricultural and Pastoral] y[ea]r d [pence] we don't know what this is! Do you? |
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No need to spell out abbreviated dates, however.
There are other abbreviations which you don't need to spell out, because they are Adkin's own personal abbreviations, such as:
There are other abbreviations which you don't need to spell out, because they are Adkin's own personal abbreviations, such as:
UR
CK (often CK p.) |
Up River (the name of a paddock on his farm)
(the name of a paddock used to show stock to a stock agent whose initials were “CK”) |
The diaries are in copyright and Te Papa holds a copyright licence permitting Te Papa to organise this transcription project. The copyright in the diaries is due to expire in New Zealand after 31 December 2014. Any transcription work you do will inherit the copyright status of the original diary entry. Te Papa will make the transcription publicly available to view and, once copyright expires, Te Papa will make the transcriptions publicly available for reuse.
You can download these guidelines to save or print
tepapa_n831756_v1_adkin_diaries_transcription_guidelines_pdf.pdf | |
File Size: | 164 kb |
File Type: |
Feel free to contact us or try the volunteer forum for any queries or suggestions!